Create Workflows Yourself – Easily & Across Programs with the Flow Office 365 Service

Microsoft Flow is a cloud-based service that allows users to create workflows themselves. Recurring routine tasks and processes in different programs / services can thus be automated. This makes working easier and more efficient. Until now, mapping and automating business processes was often only possible through programming. There were no standardized IT connectors. So far, workflows could only be realized with the SharePoint Designer within the Office environment.

The cloud-based Microsoft Flow service changes this: Create your individual workflow solutions between different services both within and outside the Microsoft Cloud. This increases the degree of automation and thus the efficiency of the processes in the company.




Who Is Microsoft Flow For?

Microsoft Flow is a suitable tool for:

  • Companies that want to optimize their workflows – in favor of a more efficient way of working in business processes and a reduction in operating costs.
  • IT decision-makers who want to allow industry partners to create solutions themselves so that IT experts and integration specialists can focus on more sophisticated integration tools, e.g. Azure Logic Apps.

Connect Various Cloud Services and Local Data

You can use Microsoft Flow to approach interfaces of individual tools and initiate actions without any programming skills required. You can use Flow, for example:

  • to automatically save your attachments from emails in a folder in OneDrive or other services.
  • to connect your CRM system with Microsoft Project in such a way that in case of an obtained business opportunity a project is created automatically.

Using the standard connectors in Microsoft Flow, all services of the Office 365 environment can be connected with each other and with third-party services. This allows you to roll out your workflows across many divisions throughout the entire company.

Microsoft Flow provides you with a secure connection with local data and cloud-based services. Data in your on-premises data sources can be connected with MS Flow and services in the Microsoft Cloud using a gateway. Thus, you combine both worlds.

Features of Microsoft Flow

Creating Workflows Quickly Using Templates

Microsoft Flow provides you with templates for workflows. This allows you to automate your business processes easily in a few steps at the click of a mouse.

Creating a Workflow from a Template: How to Do It

Step 1: Click on an existing template from the list. The entry in the search bar sorts all relevant templates. Click Continue.

Step 2: Now specify the actions and conditions displayed in the template. Users must identify themselves in the respective connector. Finally, click on Save flow. Thus, you have created your workflow in just two steps.

Creating Your Own Workflows without Templates

If there are no standard templates to connect the desired applications, Flow offers the possibility to create workflows easily yourself.

Joint Workflows in the Team

You can also invite your staff to a created workflow. Or you can directly create cross-team workflows. Thus, as many employees as possible benefit from your created workflow.

Available on All Devices

Microsoft Teams is available on different devices: Online, as a desktop client or as a mobile application – regardless of whether you are using an iOS device or an Android phone or tablet.


What Is the Difference to SharePoint Designer?

In contrast to the SharePoint Designer workflows, you can work across platforms with MS Flow. What is special is that you operate not only within the Office 365 environment.

Using MS Flow, you can also integrate third-party services in the workflow (e.g. Salesforce, RSS and Google Drive). This allows for a much larger dissemination within the company across different divisions. Recurring routine work can thus be automated and lead to an increase in overall productivity.

Another advantage over SharePoint workflows is the graphic user interface in MS Flow. It allows you to create your workflows simply at the click of a mouse (see comparison of the user interfaces in the images below).


Just from One Source: Attractive Licensing Conditions

TPG The Project Group is an indirect reseller in the Microsoft Cloud Solution Provider (CSP) program. In addition to the professional services for introducing Microsoft Flow solutions, TPG also offers Office 365 licenses on attractive terms. This applies to companies with the following plans:

  • Flow Plan 1
  • Flow Plan 2
  • Office 365 Business Premium
  • Office 365 Business Essentials
  • Office 365 Enterprise E1
  • Office 365 Enterprise E3
  • Office 365 Enterprise E5