TPG Project2Teams: The Integrated Communication Hub for MS Project / Project Online

If communication and the exchange of information between the project participants do not work well, even the best project planning will reach its limits. Project coordination usually takes place exclusively in online and offline meetings as well as by e-mail. Documents are stored in file systems that not all contributors can access. With so many communication channels, it is difficult to keep those involved up to date at all times.

This is bound to cause problems: different participants may work with different, incomplete or even outdated information. And this will slow down the execution of your projects. How can you stop this from happening?This is where the integration of MS Project / Project Online with MS Teams helps.

The ready-to-use solution TPG Project2Teams helps you eliminate the risk of information gaps by automatically creating a centralized project team on the Microsoft Teams collaboration platform – based on the team’s requirements for the current project. All your team members can access important information any time.

And Microsoft Teams will give them a wealth of collaboration tools too, including individual and team chats as well as video conferencing, group document editing and access to the Microsoft 365 range of solutions.

The Process: From the Project to a MS Project Teams Integration

  • Step 1: The project manager allocates resources to the project team.
  • Step 2: The project manager triggers the synchronization to Microsoft Teams, creates a new team with the name of the project and authorizes the members of the project in Teams as well.
  • Step 3: All of the project communication is now carried out centrally via the project-specific Microsoft Teams hub, including chat and online meeting communications as well as access, uploads and shared editing of project-related documents etc.   


Advantages of this integrated MS Project Teams Communication Solution

  • Simpler collaboration: in the Microsoft Teams hub, you can work on documents as a group and communicate with project team members.
  • Centralized access: your project participants can find all important documents and messages in a centralized place that offers role-specific access rights.
  • Expandable user group: add new project participants to Microsoft Teams and assign the right role to them.
  • Adapts to your needs: you can trigger the TPG Project2Teams workflow whenever necessary.
  • Flexible expansion: combine your solution with other Microsoft 365 productivity tools, such as Microsoft Planner, SharePoint Online, Outlook etc.
  • Future-proof technology: use Microsoft standards instead of risking dependency with a customized development.

What Does TPG Project2Teams Include?

The implementation of TPG Project2Teams is easy and fast: the solution is preconfigured and “remotely” deployed. The complete turnkey package includes the following:

  • Configuration of a Azure Logic App
    – Import of resources for a project into Project Online
    – Creation of a project-specific team in Microsoft Teams
  • The project manager triggers the synchronization with Microsoft Teams as needed.

    Fixed Deliverables plus Customization

    Activities: Run kick-off & configuration workshop, execute configuration, create configuration documentation, handover of system and acceptance

    Deliverables: Configuration documentation

    Duration: approx. 1-2 weeks

    Licenses for the Tools Used

    Before getting started, please ensure that you meet the license-related requirements. In order to run TPG Project2Teams, you need the licenses for the following Microsoft products:

    • Project Online
    • Microsoft Teams

    If you do not have the relevant licenses yet, you can purchase Microsoft 365 licenses from TPG as well.

    Your free personal online consultation

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