TPG PSLink® – A Leading Middleware Product for Multi-Directional Data Exchange with SAP

TPG PSLink® is a worldwide leading middleware product for data exchange between PPM, ERP and other systems. It enables the bi-directional data exchange between Microsoft Project Server, SharePoint and many SAP modules. The product was first released more than 20 years ago. Since then, it has evolved and improved to meet industry best practices.

Multiple Advantages of an Integrated PM Solution

The integration of SAP with Microsoft Project, SharePoint and other systems is an essential factor contributing to the efficient use and acceptance of a project management solution. It ensures that staff – including project managers, team leaders and accountants – can work with the tool best suited to their job role and can always access relevant data from other systems. TPG PSLink provides multi-directional data exchange (between two or more systems) while ensuring the consistency of the data synchronized.

YOUR BENEFITS

The Benefits of SAP Integration with Microsoft Project, Jira etc.

  • Streamlined project management processes
  • No need for data admin in multiple systems
  • Better data quality and data consistency in all the systems involved
  • Better basis for decision-making for project managers, financial controllers and management
  • Integration of project planning, financial controlling, collaboration and document management

Highly Configurable and Extensive Verification Mechanisms

The TPG PSLink® integration product is highly flexible and also suitable for use cases without the SAP PS module. The high configurability makes it possible to implement the integration within a very short time.

TPG PSLink® enables data exchange between SAP and other systems in both directions. Extensive verification mechanisms ensure that the data exchanged in the systems is consistent.

Details for Data Synchronization with SAP Modules

SAP ModuleData Integration Type
Human Resources (HR) & CATS- Resource Names
- Resource Rates
- Time Entry
Project Systems (PS)- WBS Elements (WBS Milestones)
- Networks (Activities, Elements, Milestones, Material Components)
Plant Maintenance &
Customer Service (PM & CS)
- Functional Locations
- Maintenance & Work Orders
- Work Scheduling Operations
- Work Centers
- Material Components
Controlling (CO)- Cost Elements
- Cost Centers
- Profit Centers
- Internal Orders
- Functional Areas
- Activity Types
- Primary and Secondary Cost Planning
- Activity Allocation Documents
Sales & Distribution (SD)- Master Data
- Sales Orders
- Pricing
- Billing Information
Material Management (MM)- Purchase Orders
Business Warehouse (BW)- Remote execution of BW Queries
Project Portfolio Management (PPM)     - Projects
- Phases, Tasks, Milestones, Checklists

Frequently Asked Questions for TPG PSLink

Answers to common questions regarding TPG PSLink middleware have been compiled in this list.

Find answers here

Special Features of SAP Integration with Microsoft PPM

  • Highly configurable product for very fast implementation
  • Middleware with web client and MS Project add-in
  • Extensive verification mechanisms for ultimate reliability
  • Integrated with the Project Server security system
  • Synchronization on command or time-controlled, individual job queue
  • Any number of SAP systems, SAP clients and Project Server Sites
  • Multilingual user interface
  • A product proven over more than 20 years with many references

The Use Cases of TPG PSLink at a Glance


One of the simplest use cases is to synchronize the top level of a project plan with SAP. This gives the controlling department a good overview, and the project manager still has a lot of freedom in planning the details in Microsoft PPM.

 


Depending on the requirements, it is possible to transfer any kind of structure from Microsoft PPM to SAP. In this case, country-specific tasks are transported in the second level. The transfer of further levels is possible at any time. Further aggregations via any structural characteristics or cost elements can also be configured.


As part of planning and updating the budget, it is a great help for project managers and controllers if the project data can be transferred according to the structures at the push of a button. In many companies, this has to be done monthly. The integration brings a correspondingly high ROI. This recurring benefit contributes a lot to the acceptance of the integration of Microsoft PPM with SAP.


In many companies, the actual hours worked on projects have to be billed either internally or externally. To do this, it is necessary to transfer these from the PPM system to SAP at the end of periods. In SAP, further allocation is then made to sales orders or internally between the performing and receiving cost centers. With the appropriate integration, this process can take place overnight at the end of each month. The integration provides a very high benefit thanks to fast and error-free data transfer.


If project managers also have to manage external costs in their projects, they will be happy about the automatic direct transfer of actual costs from SAP to their project. In this case, the incoming invoice values are transferred directly to the previously planned cost elements at task level in the PPM system. With this integration solution, it is possible to accelerate and simplify the communication process significantly. It ensures that project managers always have up-to-date cost information, which they urgently need to control their projects.


Importing large volumes of resource data from diverse systems into the Microsoft PPM Enterprise Resource Pool and updating this data continually is an important use case for integration. It enables reliable planning and assures the project manager that any plans made are always based on the latest data.

Data is shared cost-effectively and maintained with minimal effort. It also eliminates the additional risk of human error posed by manual duplication of the data.

Some International TPG Customers

  • Airbus (DE, FR)
  • BAE Systems (UK)
  • Bosch BSH (DE)
  • Comer Industries (IT)
  • C. Paulista De Força E Luz (BR)
  • DESY (DE)
  • Dimension Data (ZA)
  • Dürr (DE)
  • ELM (SA)
  • E.ON (DE)
  • Grupo Leao (BR)
  • Harman International (DE, US)
  • Helsinki City Transport (FI)
  • Hydro Quebec (CA)
  • Irish Rail (IE)
  • Karl Storz (DE)
  • Kemira (FI)
  • KFW (DE)
  • Lonza (UK)
  • Lürrsen Werft (DE)
  • NATS (UK)
  • QinetiQ (UK)
  • Rentschler Biotechnologie (DE)
  • Rheinmetall (CH, DE, AT, CA)
  • Siemens Energy (DE)
  • Siemens Mobility (CH)
  • Stora Enso (FI)
  • Swisscom (CH)
  • Tecnisa (BR)
  • Tyco Electronics (US)
  • Vaillant Group (DE)
  • Vorwerk (DE)
  • Votorantim (BR)

“The Vaillant Group runs projects with mixed teams across various R&D sites. The correct distribution of actual work from the Microsoft PPM system into SAP company codes is handled by TPG PSLink automatically, in accordance with country specific accounting rules. The whole integrated system gives us a very deep level of insight that improves project management efficiency throughout the company.”
Jörn Fritsche, Project Manager R&D Support,
Vaillant Group

> Read whole Vaillant case study (PDF)

 

“By integrating Project Server with SAP using TPG PSLink, we were able to reduce the time needed for our regular budget planning from three man-weeks to one man-day.”
Helmut Kölbl, Sr. Program Manager,
Harman International

> Read whole Harman case study (PDF)

 

“With their TPG PSLink product, TPG was able to implement all our SAP integration requirements down to the last detail.”
Dr. Klaus Schoepe, Senior Vice President Projects,
Rentschler Biotechnologie

 

“We chose TPG for the excellent quality of their PSLink product but also due to PSLink’s very good cost-benefit ratio.”
Bill Courcha, Chairman of MAS Planning Monitoring and Control Working Group,
BAE British Aerospace

 

“The implementation of Microsoft Project Server and the TPG PSLink interface product has enabled us to create the right foundation for modern multi-project and resource management.”
Manuel Sachs, Project Planning Manager, BU Power Plants,
MAN Diesel & Turbo

 

“Lonza's new Microsoft Project Server solution with TPG PSLink for SAP integration and TPG ProjectLink for multi-project management enhancements has also made collaboration easier – especially between teams and across different projects.”
Peter Zenk, Project Leader Global EPM Implementation,
Lonza

 

“With Project Server linked to SAP, we can gauge the financial success of projects, comparing actual with budgeted figures, and provide management with the ability to exert meaningful control.”
Jani Saarinen, Senior Manager in Research & Development,
Kemira

Extensively Tested and Certified

In May 2009, TPG PSLink® Version 2010 passed the first Custom Certification Test by SAP and obtained the title “SAP® Certified – Integration with SAP Applications”. The product was recertified four times, for the 2013, 2016, 2019 and 2022 Versions, each enhanced with additional use cases. TPG PSLink® 2022 passed the recertification in August 2022, which is valid until August 29, 2025.

In 2022, the integration certification was carried out with SAP/4HANA (Version 2021) for the first time. This meant that TPG PSLink was certified for the successor to SAP R/3, i.e. S/4, and the data technology HANA.

SAP specified 22 use cases for TPG PSLink with more than 50 BAPI functions, covering 5 SAP modules, i.e. PS, CO, CATS, HR and PM. This type of certification goes significantly deeper than the standard but covers exactly those scenarios which are relevant to our customers.

 

Custom Certification Scenario with Various Central Use Cases

Overall, SAP has certified 22 use cases covering more than 50 SAP business functions, known as BAPIs. These include use cases for:

  • Employee master data
  • CO master data
  • WBS structures
  • Networks
  • Maintenance orders
  • CO internal orders
  • Primary cost planning
  • Activity input
  • Revenue planning
  • CATS time confirmation
  • Allocation and export of CO activity allocation and cost documents.

The product also underwent performance and stress tests to verify its resilience when sharing large data volumes between SAP and other systems. Find more details on this SAP page.

 

Connection to Different SAP Modules

“We believed it was very important to include as many relevant use cases as possible,” comments Stavros Georgantzis, managing partner at TPG The Project Group. “Our customer implementations are extensive and oriented to project, resource and portfolio management processes. These require links to various SAP modules, including sales & distribution, materials management, controlling and human resources, among others. The traditional project system is usually also a part of that, although not always. The message we’re sending to our customers is that the entire range of relevant SAP integration points has been certified.”

 

Microsoft Certification

TPG PSLink has also been Microsoft certified for Windows Server 2012 R2 for many years.

 

Customer Feedback

“By integrating Project Server with SAP using TPG PSLink, we were able to reduce the time needed for our regular budget planning from three man-weeks to one man-day.”

Helmut Kölbl, Senior Program Manager, Harman International