Project Online is Microsoft’s cloud-based enterprise tool for project and portfolio management (PPM). It is part of Microsoft 365, the cloud based Microsoft Office solution and can be used only in the browser. For the Project Online Professional Client, there is also a so-called click-to-run version available, which can be installed locally on your computer.
Project Online supports all roles in enterprise-wide project and portfolio management. It provides a central data storage of all projects with portfolio overviews, a central resource administration, role-specific use and the option to be enhanced as needed.
From 2 April 2026, Microsoft will finally discontinue support for SharePoint 2013 workflows in Project Online (source: Microsoft). If your organisation is affected by this, you should prepare early. This is because key functions for managing project lifecycles will no longer be available to you in this tool in future. Watch the following video "Project OnlineJune 2025 Update" for details on this topic.
Project Online Professional is the cloud version of Microsoft Project Professional. It can be used as a standalone tool but also in connection with Project Server on-premises or Project Online. There is no classic installation. Instead, it is obtained and updated (click-to-run version) from the Microsoft Cloud. This is important, as new functions are made available in Project Online on a regular basis. Those functions can only be used with the online version of the software.
As a component of Microsoft 365, Project Online is a service provided by Microsoft in the cloud. Its functional scope offers roughly the same possibilities as the on-premises versions Microsoft Project Server 2019 and the latest Project Server Subscription Edition. In addition, Project Online is continuously extended with new functions.
You can subscribe to Project Online as required. You will not need your own server infrastructure at your company. The users connect their desktop application directly to the service running in the cloud. Or they access the Project Web App directly from their browser.
The browser-based Microsoft Project Web App is available both in Microsoft Project Server and in Project Online. With all established browsers, its users have role-specific access to central data, resources and functions. It allows project managers to plan projects. However, the desktop version offers a notably higher range of functions.
Read about the advantages of using Project Online in more detail (compared to working with Project Online Professional Client alone).
“For project management solutions using Microsoft 365, TPG has a very high level of technical expertise. I was also quite impressed with TPG’s commitment, which enables it to find and implement fast, flexible solutions in the most direct way possible, even in a large enterprise.”
Andrea Krause, Project Manager and Administrator, Linde AG
| Microsoft 365 Service | Target Audience | License Fees | ||
|---|---|---|---|---|
| Planner Plan 1 (formerly Project for the Web, includes MS Planner) | team members, project participants, business decision-makers | USD 10.00 / GBP 8.20 / EUR 9.40 per month per user (Microsoft Source) | ||
| Project Plan 3 (formerly Project Online Professional) | project managers, program managers | USD 30.00 / GBP 24.70 / EUR 28.10 per month per user (Microsoft Source) Tip: 30-day trial version free of charge available online here | ||
Project Plan 5 | project managers, resource managers, PMO, business decision-makers | USD 55.00 / GBP 45.20 / EUR 51.50 per month per user (Microsoft Source) Tip: Request your Project Online trial system provided by TPG |
Get started with Microsoft Project Server or Project Online for your project & portfolio management! The TPG QuickStart approach guarantees you fast availability of a preconfigured PPM solution with best practice processes, standardized templates and all the necessary training. Your advantage: available very quickly + at a fair fixed price + individually expandable later on.
“TPG implemented the Microsoft project management solution for Liebherr Components very systemically and efficiently. Now that we are using the solution, we are also very pleased with the quick response times when we have questions. We were impressed with the consulting team’s expertise and have already highly recommended TPG to other companies.”
Christian Nawrath, PMO Leader
Liebherr-Components Biberach GmbH
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