Prices, Modules and Everything Else You Need to Know

Project Online is Microsoft’s cloud-based enterprise tool for project and portfolio management (PPM). It can be used only in the browser. For the Project Online Professional Client, there is also a so-called click-to-run version available, which can be installed locally on your computer.

Project Online has been available since mid-2013. It is part of Office 365, the cloud-based Microsoft Office solution.

Modules of the Microsoft PPM Cloud Solution

MS Project Online Professional

Project Online Professional is the cloud version of Microsoft Project Professional. It can be used as a standalone tool but also in connection with Project Server on-premises or Project Online. There is no classic installation. Instead, it is obtained and updated from the Microsoft Cloud. This is important, as new functions are made available in Project Online on a regular basis. Those functions can only be used with the online version of the software.

Project Online

As a component of Office 365, Project Online is a service provided by Microsoft in the cloud. Its functional scope already offers more possibilities than the on premises version Microsoft Project Server 2019. In addition, Project Online is continuously extended with new functions.

You can subscribe to Project Online as required. You will not need your own server infrastructure at your company. The users connect their desktop application directly to the service running in the cloud. Or they access the Project Web App directly from their browser.

Microsoft Project Web App

The browser-based Microsoft Project Web App is available both in Microsoft Project Server and in Project Online. With all established browsers, its users have role-specific access to central data, resources and functions. It allows project managers to plan projects. However, the desktop version offers a notably higher range of functions.

Project Online Tools Comparison

Read about the advantages of using Project Online in more detail (compared to working with Project Online Professional Client alone).

Microsoft is driving its cloud business forward intensively. Therefore, changes in Project Online are available much earlier than in the latest on-premises version of Project Server. After Project Server 2019, there will probably be no further on-premises version. Ultimately, there will be only cloud solutions.

You can find out what additional functionalities Microsoft is planning in the future in the article on the Project Online Roadmap.

Project Online and the Target Audiences

Office 365 ServiceTarget Audience
Project Online Essentials
(only with Project Online Professional / Premium)
For team members, project participants, business decision-makers
Project Online Professional
(formerly Project for Office 365)
For project managers, program managers
Project Online Premium
(formerly Project Online,
with / without Project for Office 365)
For project managers, resource managers, PMO, business decision-makers

New “Project” Service announced

Microsoft unveils product roadmap for project and portfolio management (PPM)
Important announcement from September 2018: Read more about the New “Project” Service in this blog article. (The article will be updated regularly.)

Benefits of Project Online

  • Delivers full Project and Portfolio Management (PPM) capabilities including demand management, portfolio management, resource management and reporting.
  • Users can work on important portfolio planning tasks as well as monitor and plan projects – from their browser.
  • Create workflows with SharePoint Online  
  • Facilitate easy collaboration and communication in project teams
  • Users can check the status of a project anytime using online dashboards and mobile devices.
  • Portfolio managers, project managers, and team members can access Project Online from anywhere with an Internet connection.
  • Work mobility with Project Online’s smartphone functionality
  • All operational maintenance is handled through the Project Online service.
  • No upfront infrastructure costs and licenses are purchased as per user basis.
  • Robust disaster recovery capability, globally redundant back-ups, and extensive privacy features. Filters help protect users against spam and viruses.
  • Microsoft offers guaranteed uptimes and support on a 24/7 basis.
  • A good overview of possibilities and benefits is given on this Microsoft page about Project Online.

Project Online License Fees

(Note: All information is subject to change. With an Enterprise Agreement, prices may vary.)

Office 365 ServiceLicense Fees
Project Online Essentials
(works only with Project Online Professional / Premium)
USD 7.00 / GBP 4.40 / EUR 5.90 per month per user (Microsoft Source)
Project Online Professional

USD 30.00 / GBP 18.70 / EUR 25.30 per month per user (Microsoft Source)

Tip: 30-day trial version free of charge available online here

Project Online Premium

USD 55.00 / GBP 34.30 / EUR 46.40 per month per user (Microsoft Source)

Tip: Request your free Project Online trial system provided by TPG

Quick and at a Fixed Price – Your Microsoft PPM Solution

Are you looking for a quick and secure way to your individual Microsoft PPM solution?
Then TPG QuickStart is the right packaged approach for you. Your PPM system will be available within just a few weeks – at a fixed price and with interesting extras.

Learn more about TPG QuickStart


Video: Getting Started with Project Online