TPG MultiProject(QS) – The Quick Start to Transparent Multi-Project Management with Microsoft Project

In multi-project management, all standard versions of Microsoft Project PPM reach their limits. This goes for out-of-the-box Project Server as well as Project Online. For example:

  • Cross-project links between tasks require write permission for both projects.
  • Changes in the source project affect linked target projects directly.
  • In the case of many projects, links can affect the performance of the PPM system.

Avoid these limitations with the fast track to your multi-project and program management with Microsoft Project Server or Project Online: TPG MultiProject(QS).

The Basis: Established Microsoft Technology

TPG MultiProject(QS) is based on Microsoft PPM with Project Server or Project Online. Therefore, the packaged solution can be implemented flexibly either on premises or in the cloud. If your requirements change further down the line, the functional extension of the solution will be possible at any time.

Four Important Business Cases are Ready to Use Immediately

TPG MultiProject(QS) will quickly get you started in comfortable multi-project and program management. After only a short time, you can get cracking with:

YOUR BENEFITS

What do you get from the clever TPG MultiProject(QS) package?

  • Packaged solution for optimized multi-project management
  • Based on Microsoft Project Server or Project Online
  • Includes four important business cases
  • Covers workshop, implementation and training
  • Pre-defined scope of services at a fixed price
  • Ready to use within a month only

Flexible Linking of Project Tasks with TPG MultiProject(QS)

  • Hardlinks: The link between source and target task is direct. Contrary to the Mirrorlink, no new row is created. The postponement of the source task can be transferred deliberately to one’s own planning at the push of a button.
  • Softlinks: Links to the source task are displayed in the target plan for information only – in the same row as the target task. There is no actual link in place and no effect on the tasks of the target plan.
  • Mirrorlinks: A new task is created in a new row in the target plan. It is linked with the source like a Hardlink and can be used for information only, if no link is set within the target plan, e.g. in milestone overviews.

Use Case 1:
Multi-Project Overviews with Milestone Rollup


Easy Generation of a Milestone Overview from Existing Programs
Relevant milestones can be assembled easily in a multi-project overview. To this end, you simply select a program in the milestone plan. As a result, all milestones are imported automatically into this high-level Microsoft Project plan. In this way, you can also pass on schedules in the Microsoft Project format, which are supposed to contain only partial information.

Use Case 2:
Program Management with Delivery Dates


Increased Transparency in Program and Sub-Project Management through Visualized Information
Automated bottom-up and top-down linking supports the interaction between the projects and sub-projects of the program. The milestone rollup from the sub-projects of the program visualizes the most important dates clearly for the program manager. In the same way, you can display targets from the program level in the sub-projects. This allows the sub-project managers to adapt their planning based on the program targets.

Use Case 3:
Cross-Project Links


Easier Project Planning and Visualization of Project Dependencies
Project managers choose themselves, which tasks from other project plans they would like to link to their own schedule. A TaskPicker allows project managers to select relevant tasks from other projects. With Hardlink, Softlink and Mirrorlink, three different link types are available to them. Via the link type, they decide whether their schedules should be changed from the outside through the links (Hardlink / Mirrorlink). Or whether the data are to be displayed for information only (Softlink).

Use Case 4:
Distributed Planning in Project & Line Management


Visual Support in Coordinating Schedules and Information for Work Packages
In the line organization, project managers plan rough work packages. The detailed planning of the work packages is done by the line managers in their own Microsoft Project plans. The project managers can see the consolidated milestone dates from their detailed planning in their plans. Accordingly, each plan shows the corresponding status from the other plan. In the case of variances, this visualization serves as the basis for agreement through communication.

The same method can be used also between project manager and sub-project managers.
Note: Ressource planning in matrix organizations is supported by the separate product TPG TeamManager.

YOUR BENEFITS

Comparison of TPG MultiProject(QS) to the Project Server / Project Online Standard

  • More transparency with cross-project links of tasks
  • Multi-project overviews for current states in the program at a glance
  • Simple realization of Hardlinks and Softlinks between projects
  • Graphic display of external tasks from other project plans (Mirrorlinks)
  • No write permissions for other projects necessary to create links
  • Performance gain, as external projects do not have to be opened for links
  • Task traffic lights, task fields, link types, different views and a better project overview

Three Steps to Your TPG MultiProject(QS) Solution

Clear Deliverables plus Individual Customization

The prerequisite is the use of a Microsoft Project Server or Project Online system, as the implementation of TPG MultiProject(QS) requires it. The implementation covers three phases. Each phase has well-defined deliverables.

 

Phase 1: Deployment of Basic System

Activities: Conducting the kick-off meeting (remote), setting up the basic system* (remote), preparing the configuration specification (remote), system delivery and acceptance (remote)
(*Note: Microsoft PPM installation / configuration / licenses not included in the package)
Deliverables: Specification of the configuration
Duration: approx. 1-2 weeks

 

Phase 2: Training

Activities: Preparing the training (remote), performing the training for the project core team with up to 8 participants (1 day on-site)
Deliverables: TPG MultiProject(QS) standard training material
Duration: approx. 1 week

 

Phase 3: Extension of basic system

Activities: 16 hours of consulting for coaching, support and extension (as required on-site or remote, to order within 4 weeks after system delivery), project closure meeting (remote)
Deliverables: Updated configuration specification including recommended course of action (project closure document)
Duration: approx. 2 weeks

Uniform documents, standards, and configuration ensure an optimized multi-project / program management solution is available to you within a short time.

 

Extensible as Reqired

If you have the wish to adapt and extend your multi-project / program management solution at a later stage, this will be possible at any time.