PMO Consulting – Choose the Right Approach

Powerful Project Management Office for more successful projects

Companies with a project management office (PMO) are more successful in completing their projects than those without one. Why? Because a PMO provides comprehensive support to everyone involved in a project.  

The Mission of a PMO Varies Depending on the Company

The tasks handled by a PMO may vary depending on factors like the size of the company, the type and size of projects it undertakes, and how international it is. They often change as their level of project management maturity increases. The PMO also takes on preparatory work for project portfolio management. In some companies, it even makes project-related decisions aligned with predefined corporate goals.  

 

PMO Tasks at a glance

Centralized Standards and Optimization

Despite these variations, the PMO's most important function is to standardize and optimize project management processes and tools. It may also provide advice – and possibly training – to users of the PM system in place. The PMO always assists project managers with their operational project work. 

Coordination of Projects and Resources

One of the first steps to be taken when setting up a PMO is to coordinate interdependent projects and programs. The PMO is also involved in coordinating resource availability between project and department managers. In fact, this may be one of the PMO’s most demanding and time-consuming tasks. It is almost impossible to manage successfully without defined processes and tools to support them. 

Portfolio Control

The PMO can also manage the approval process for new project applications along with the associated project prioritization. However, this usually only happens when the PMO has an authoritative position in the organization. 

PMO Supporting Tools – Extensive Experience Provided

The experts at TPG The Project Group can provide you with comprehensive consulting while supporting you in setting up your PMO IT-support. You can count on TPG's advice, training and coaching. Tools based on Microsoft Project Server, SharePoint, SAP and Excel will help make your PMO staff's work easier.

TPG Products Used in a PMO

Detailed Information from a Variety of Sources
For project managers and standardization
Display and import detailed information from SharePoint, TFS or SQL on the task level. This gives project staff a standardized way to plan and track personal tasks, risks, open questions etc.
TPG ProjectDetails

Collaboration between Finance Department and Project Managers

For project managers, financial controllers, PMO
Integration of Microsoft Project Server with SAP and/or Dynamics AX. Standardizes and optimizes the collaboration between the finance department and project managers to facilitate forward planning, budgeting, internal service accounting, invoicing and reporting.
TPG PSLink

Multi-Project and Program Management

For project managers, team leaders, PMO
Links between projects at both the task and the project level. Creation of dependencies and sub-project structures for better team coordination, visualization of milestone overviews and status boards. Delivers overarching management information by backlinks from the status boards to the project plans. A must-have in multi-project and program management.
TPG ProjectLink

Milestone Trends and Reliable Planning

For project managers, PMO
Project milestone histories that help detect and highlight trends affecting the rest of the project. Improves awareness of deadlines and provides better-quality planning due to standardized milestones and centralized data collection on fixed dates.
TPG MTA Server

Resource Agreements – Line Manager Perspective

For team leaders / coordination
Team resource planning tool provided as a SharePoint App. The team requirements from Project Server are matched with line staff's absences and line activities. This helps ensure that resources have really been committed and the resulting information is published in the Project Server database. Click here for more details on
TPG TeamManager

Resource Agreements – Project Manager Perspective

For project managers / coordination
Compares resource requirements from the various teams involved in the project with the resource commitments published by the team leaders. This helps project managers verify that the current planning can be implemented using the current level of committed resources.
TPG TeamManager

Optimization of Resources in the Project Portfolio

For PMO / coordination, control
A simple way to optimize workloads at the click of a mouse. Each project in the portfolio is shown as a task in Microsoft Project Professional. The resource data are aggregated per month on the team and project levels. Users can simply drag and drop projects until they have found the optimal workload distribution.
TPG PortfolioManager

Automated Alerts about Project Conditions

For all project participants / operational support
Information and recommendations for action sent out automatically by email. Reports on a variety of conditions in project data on Microsoft Project Server, such as missing feedback, projects that have not been updated, milestone deviations etc.

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